Privacy Policy
GENSEARCH is committed to protecting the privacy of those with whom it interacts. We recognise the importance of respecting and safeguarding the information that is collected or disclosed to us (“Personal Information,” explained below). This Privacy Notice explains how we use your Personal Information and is designed to provide you with the necessary details upfront, with links to further information if needed. If you require additional clarification, you can contact GENSEARCH using the details in section 1 below.
1. Who are we?
GENSEARCH is a global senior executive search company specialising in the life sciences sector.
This website (www.gensearch-consulting.com) is owned and operated by GenSearch Corporate, registered in Paris, France, under RCS Paris 830 855 938, SIRET 83085593800015. The registered office is at 2 Square de l’Avenue du Bois, 75116 Paris, France. The publication director is Sebastien Stoitzner, Founder and Managing Director of GENSEARCH.
We provide executive search services in the life sciences sector to clients (our “Services”). This Privacy Notice applies to clients, suppliers, candidates, applicants for positions with GENSEARCH, and referees in respect of candidates. For the purposes of this policy:
- Candidates: Individuals who are candidates or potential candidates for a role with one of our clients.
- Talents: Individuals identified during talent mapping exercises.
- Applicants: Individuals applying for a job with GENSEARCH.
- Clients: Individuals providing information about a candidate or offering personal/work references.
- Sources and Referees: Individuals providing information about a candidate or offering personal/work references.
- Suppliers: Business-to-business contacts in our supplier organisations.
2. What is Personal Information, and what do we collect about you?
“Personal Information” refers to any data relating to an identifiable individual, either directly or indirectly. Examples include your name, address, phone number, photographs, location data, or online identifiers such as IP addresses. When combined with other data, even if not identifying on its own, such information is treated as Personal Information.
We collect, use, store, and transfer various types of Personal Information, grouped as follows:
- Identity and Contact Data: Name and title, address, email address, and telephone number.
- Candidate Data: CV, work history, qualifications, references, interview notes, psychometric test results, work permits, and identification details.
- Talent Data: Employer, role, and professional details.
- Financial Data: Bank account details.
- Technical Data: IP addresses, session details, browser type, and website usage analytics.
- Services Data: Details of your interactions with us, including correspondence, complaints, or inquiries.
- Marketing and Communications: Your marketing preferences and communication choices.
We may also use aggregated, anonymised, or pseudonymised data for analysis. Such data does not identify individuals and is not considered Personal Information unless combined with identifying details.
3. How is your Personal Information collected?
We use different methods to collect data from and about you, including:
- Candidates: Direct input (applications, calls, emails) or from third parties (employers, LinkedIn).
- Talents: Public sources such as LinkedIn during talent mapping.
- Applicants: Directly or via employers/recruiters.
- Clients and Suppliers: Through correspondence or public sources (e.g., Companies House).
- Sources and Referees: Direct contact or public references.
- Automated Technologies: Cookies and analytics tools that collect Technical Data.
4. How do we use your information?
We will only use your Personal Information when legally permitted to do so. Common circumstances include:
- Performance of a contract: To provide services or fulfil obligations.
- Legitimate interests: When required for our interests or those of a third party, provided these do not override your fundamental rights.
- Legal obligations: To comply with applicable laws.
Purposes for Using Your Personal Information
| Category | Purpose/Activity | Type of Data | Legal Basis |
|---|---|---|---|
| Candidate | To find you a position with a client, including processing applications and transferring data with your permission. | Identity, Candidate, Financial | Legitimate interests; contractual necessity |
| Talent | To conduct talent mapping exercises on behalf of clients. | Identity, Talent | Legitimate interests |
| Applicant | To consider you for roles with us. | Identity, Financial | Legitimate interests; legal obligations |
| Clients | To provide and manage services, including fee arrangements. | Identity, Financial | Contractual necessity; legitimate interests |
| Suppliers | To provide and manage services, including payments. | Identity, Candidate, Financial | Legitimate interests |
| Source and Referee | To perform our services and obtain your opinions about a candidate. | Identity, Candidate | Legitimate interests |
| Marketing | To provide relevant marketing updates. | Marketing, Identity | Legitimate interests |
| Analysis | To assess clients and candidates, create strategies, and improve services. | Identity, Services | Legitimate interests |
| Website Users | To maintain security and ensure a positive user experience. | Identity, Technical | Legitimate interests; legal obligations |
| Business Purposes | To monitor, maintain records, and improve services. | Identity, Services, Marketing | Legitimate interests; legal obligations |
| Fraud Prevention | To detect and prevent fraud or legal breaches. | Identity, Technical, Services | Legal obligations |
Marketing Communications: We may contact you under legitimate interests for service updates and newsletters. You can opt out anytime.
Combining Personal Information: We may combine your information across systems for service and marketing improvements.
Change of Purpose: If we use your data differently, we will explain the new legal basis where required.
5. To Whom Do We Disclose Your Information?
We may share your data with:
- GenSearch offices and authorised employees
- Clients (with consent or anonymised where applicable)
- Service providers (e.g., Microsoft, Google Analytics)
- Regulatory bodies or courts (as required)
- As part of corporate transactions
- At your request or instruction
6. How Do We Protect Your Information?
We apply appropriate technical, physical, and organisational measures. Access is limited to authorised individuals. Transfers outside the EEA are safeguarded through standard clauses or equivalent mechanisms.
7. Data Retention
We retain data only as long as necessary, in line with legal and operational needs. You can request deletion where applicable.
8. Your Rights
You have rights under data protection laws, including to:
- Access
- Withdraw consent
- Portability
- Correction
- Erasure
- Restriction
- Objection
- Opt-out of automated decisions
To exercise your rights, contact us using the details in Section 1. We will respond within one month unless extensions apply. You may also contact CNIL (France’s Data Protection Authority) to lodge a complaint.
9. Third-Party Links
Our website may contain links to other third-party websites that are not operated by GenSearch. These linked sites and applications are not under GenSearch’ control and as such, we are not responsible for the privacy practices or the content of any linked websites and online applications. If you choose to use any third party websites, any Personal Information collected by the third party’s website will be controlled by the Privacy Notice of that third party. We strongly recommend that you take the time to review the privacy policies of any third parties to which you provide Personal Information.
10. Cookies
What are cookies?
We may use cookies on our website. Cookies are small text files that can be read by a web server in the domain that put the cookie on your hard drive. Cookies are assigned to and stored in a user’s internet browser on a temporary (for the duration of the online session only) or persistent basis (cookie stays on the computer after the internet browser or device has been closed). Cookies collect and store information about a user’s preferences, product usage, and content viewed, which allows for us to provide users with an enhanced and customized experience when engaging with the website. For more information on how we use cookies, please see our cookies’ policy https://www.gensearch-consulting.com/cookie-policy/
11. Your Choices (e.g. our newsletter, marketing-related emails or otherwise)
When you request information on or from the website, or otherwise communicate with us, we may use your Personal Information (such as your contact details (e.g. name, address, email address, telephone number)) to send you our newsletter, marketing-related correspondence by email related to our products. When we process your Personal Information for marketing purposes, we do so on the basis that it is in our legitimate interests to use your Personal Information for these purposes.
We may also use your Personal Information to personalise and to target more effectively our marketing communications to ensure, to the extent possible, that any marketing-related correspondence is relevant to you.
We do not share your Personal Information for marketing purposes with third parties.
To opt out of receiving marketing-related correspondence from GenSearch, please click “Unsubscribe” from our newsletter or from any marketing or promotional email you receive from us.
12. Changes to this Privacy Notice
It also is important that you check back often for updates to the Privacy Notice, as we may change this Privacy Notice from time to time. The “Date last updated” legend at the bottom of this page states when the notice was last updated, and any changes will become effective upon our posting of the revised Privacy Notice.
We will provide notice to you if these changes are material and, where required by applicable law, we will seek your consent. We will provide this notice by email or by posting notice of the changes on our website.
Date last updated: January 2025