Privacy Policy

Privacy Policy

GENSEARCH is committed to protecting the privacy of those with whom it interacts. We recognise the importance of respecting and safeguarding the information that is collected or disclosed to us (“Personal Information,” explained below). This Privacy Notice explains how we use your Personal Information and is designed to provide you with the necessary details upfront, with links to further information if needed. If you require additional clarification, you can contact GENSEARCH using the details in section 1 below.

1. Who are we?

GENSEARCH is a global senior executive search company specialising in the life sciences sector.
This website (www.gensearch-consulting.com) is owned and operated by GenSearch Corporate, registered in Paris, France, under RCS Paris 830 855 938, SIRET 83085593800015. The registered office is at 2 Square de l’Avenue du Bois, 75116 Paris, France. The publication director is Sebastien Stoitzner, Founder and Managing Director of GENSEARCH.

We provide executive search services in the life sciences sector to clients (our “Services”). This Privacy Notice applies to clients, suppliers, candidates, applicants for positions with GENSEARCH, and referees in respect of candidates. For the purposes of this policy:

– Candidates: Individuals who are candidates or potential candidates for a role with one of our clients.
– Talents: Individuals identified during talent mapping exercises.
– Applicants: Individuals applying for a job with GENSEARCH.
– Clients: Individuals providing information about a candidate or offering personal/work references.
– Source and referee; Individuals providing information about a candidate or offering personal/work references.
– Suppliers: Business-to-business contacts in our supplier organisations.

 

2. What is Personal Information, and what do we collect about you?

“Personal Information” refers to any data relating to an identifiable individual, either directly or indirectly. Examples include your name, address, phone number, photographs, location data, or online identifiers such as IP addresses. When combined with other data, even if not identifying on its own, such information is treated as Personal Information.

We collect, use, store, and transfer various types of Personal Information, grouped as follows:

• Identity and Contact Data: Name and title, address, email address, and telephone number.

• Candidate Data: CV, work history, qualifications, references, interview notes, psychometric test results, work permits, and identification details.

• Talent Data: Employer, role, and professional details.

• Financial Data: Bank account details.

• Technical Data:IP addresses, session details, browser type, and website usage analytics.

• Services Data:  Details of your interactions with us, including correspondence, complaints, or inquiries.

• Marketing and Communications : Your marketing preferences and communication choices.

We may also use aggregated, anonymised, or pseudonymised data for analysis. Such data does not identify individuals and is not considered Personal Information unless combined with identifying details.

 

3. How is your Personal Information collected?

We use different methods to collect data from and about you.

  • A. Candidates:
    • Direct input: Via applications, emails, or phone calls.
    • Third parties: Employers, LinkedIn, or third-party databases.
  • B. Talent: Publicly available sources, such as LinkedIn or corporate websites, during talent mapping exercises.
  • C. Applicants:
    • Direct input: Through applications or email correspondence.
    • Third parties: Employers, recruiters, or public databases.
  • D. Clients and Suppliers: From correspondence or publicly available sources such as Companies House.
  • E. Sources and Referees: Directly from you or from publicly available details about your credentials and opinions on candidates.
  • F. Automated Technologies: Cookies, analytics tools, or similar technologies that collect Technical Data about website usage.

4. How do we use your information?

We will only use your Personal Information when legally permitted to do so. Common circumstances include:

  • Performance of a contract: To provide you with services or meet contractual obligations.
  • Legitimate interests: Where necessary for our or a third party’s legitimate interests, provided these do not override your fundamental rights.
  • Legal obligations: To comply with applicable laws

Purposes for Using Your Personal Information
The table below outlines how we use Personal Information, the data types involved, and the legal bases for processing:

Category Purpose/Activity Type of data Legal Basis
Candidate To find you a position with a client, including processing applications and transferring data with your permission.

Identity, Candidate, Financial

Legitimate interests; contractual necessity.
Talent To conduct talent mapping exercises on behalf of clients.

Identity, Talent

 Legitimate interests.
Applicant To consider you for roles with us. Identity, Financial

Legitimate interests; compliance with legal obligations.
Clients To provide and manage services, including fee arrangements.

Identity, Financial

 Contractual necessity; legitimate interests.
Suppliers To provide and manage services, including payments.

Identity, Candidate, Financial

 Legitimate interests.
Source and Referee To perform our services and obtain your opinions about a candidate

Identity, Candidate

 Legitimate interests in ensuring our services are professionally and successfully delivered to our clients.
Marketing To provide relevant marketing updates.

Marketing, Identity

 Legitimate interests.
Analysis To assess clients and candidates, create marketing strategies, and seek feedback on our services.

Identity, Services

 Legitimate interests in understanding and developing services, candidate pool, and marketing strategies.
Website Users To maintain website security, improve functionality, and ensure a positive user experience.

Identity, Technical

Legitimate interests in business security; compliance with legal obligations.
Business Purposes For monitoring, improving services, and record-keeping (e.g., accounts, compliance, or security).

Identity, Services, Marketing

Legitimate interests in efficient operations; compliance with legal obligations.
Fraud Prevention To prevent and detect crime, fraud, or corruption and to comply with legal, regulatory, and ethical responsibilities. Identity, Technical, Services Compliance with legal obligations.

Marketing Communications

We may use your Personal Information to send newsletters, email notifications, and service updates. These are processed under our legitimate interest to develop services and grow our business.

Combining Personal Information

Where legally permitted, we may combine your Personal Information from various sources. For instance, we may consolidate data from different databases to offer improved support services or personalised content (e.g., marketing).

Change of Purpose

If we need to use your Personal Information for purposes unrelated to the original collection, we will ensure the new use is compatible. Where required, we will notify you and explain the legal basis for processing.

5. To Whom Do We Disclose Your Information?

We may share your Personal Information with:

  1. GenSearch Offices: Employees at global offices, following this Privacy Notice or similar policies, to provide services or assistance.
  2. Clients: Candidate data shared with permission. Talent data shared anonymously to prevent identification.
  3. Service Providers: For IT, cloud, or analytics services. Providers operate under strict instructions and agreements to protect your data. Examples:
    • IT Services: Microsoft, SharePoint, Azure, OneDrive.
    • Analytics: Google Analytics for site monitoring and improvement.
  4. Anonymous Statistics: Aggregate, anonymised data for analytics or reporting purposes, which does not identify individuals.
  5. Legal Compliance: To regulators, law enforcement, or courts as required by law.
  6. Corporate Transactions: During mergers, acquisitions, or business asset transfers.
  7. At Your Direction: When explicitly requested by you, such as sharing data with prospective employers or advisers.

6. How Do We Protect Your Information?

We implement appropriate physical, technical, and organisational measures to safeguard Personal Information. Access is restricted to authorised individuals or third parties with confidentiality obligations. Contracts with service providers ensure they process data only on our instructions.

Note: While we take measures to secure your data, no system is entirely secure.

International Transfers
Your data may be transferred outside the European Economic Area (EEA). When this occurs, we ensure appropriate safeguards (e.g., EU Standard Contractual Clauses) to protect your data.

7. Data Retention

We retain Personal Information only as long as necessary for its purposes, including legal, regulatory, or business requirements. For example:

  • Candidates: Data is retained to provide services.
  • Expired Use: When no longer needed, data is deleted or anonymised.

In some cases, you may request data deletion under applicable laws (see Section 8).

8. Your Rights

Under data protection laws, you may have the following rights:

  1. Access: Request a copy of the Personal Information we hold about you.
  2. Withdraw Consent: If processing is based on consent, withdraw it anytime.
  3. Data Portability: Request your data in a transferable format.
  4. Rectification: Correct inaccurate or incomplete data.
  5. Erasure: Request data deletion in specific circumstances.
  6. Restrict Processing: Limit how your data is processed in certain situations.
  7. Object: To specific uses, such as direct marketing.
  8. Automated Decisions: Opt-out of automated decision-making processes.

Enforcing Your Rights

Contact us using the details in Section 1. We will respond within one month unless extensions are permitted. Fees apply only where legally allowed.

Complaints

If you believe we’ve breached data protection laws, you may contact CNIL (France’s Data Protection Authority) for resolution.

9. Third-Party Links

Our website may contain links to other third-party websites that are not operated by GenSearch. These linked sites and applications are not under GenSearch’ control and as such, we are not responsible for the privacy practices or the content of any linked websites and online applications. If you choose to use any third party websites, any Personal Information collected by the third party’s website will be controlled by the Privacy Notice of that third party. We strongly recommend that you take the time to review the privacy policies of any third parties to which you provide Personal Information.

10. Cookies

What are cookies?

We may use cookies on our website. Cookies are small text files that can be read by a web server in the domain that put the cookie on your hard drive. Cookies are assigned to and stored in a user’s internet browser on a temporary (for the duration of the online session only) or persistent basis (cookie stays on the computer after the internet browser or device has been closed). Cookies collect and store information about a user’s preferences, product usage, and content viewed, which allows for us to provide users with an enhanced and customized experience when engaging with the website. For more information on how we use cookies, please see our cookies’ policy https://www.gensearch-consulting.com/cookie-policy/

11. Your Choices (e.g. our newsletter, marketing-related emails or otherwise)

When you request information on or from the website, or otherwise communicate with us, we may use your Personal Information (such as your contact details (e.g. name, address, email address, telephone number)) to send you our newsletter, marketing-related correspondence by email related to our products. When we process your Personal Information for marketing purposes, we do so on the basis that it is in our legitimate interests to use your Personal Information for these purposes.

We may also use your Personal Information to personalise and to target more effectively our marketing communications to ensure, to the extent possible, that any marketing-related correspondence is relevant to you.

We do not share your Personal Information for marketing purposes with third parties.

To opt out of receiving marketing-related correspondence from GenSearch, please click “Unsubscribe” from our newsletter or from any marketing or promotional email you receive from us.

12. Changes to this Privacy Notice

It also is important that you check back often for updates to the Privacy Notice, as we may change this Privacy Notice from time to time. The “Date last updated” legend at the bottom of this page states when the notice was last updated, and any changes will become effective upon our posting of the revised Privacy Notice.

We will provide notice to you if these changes are material and, where required by applicable law, we will seek your consent. We will provide this notice by email or by posting notice of the changes on our website.

Date last updated: December 2024